Configuring Outlook (IMAP) for Mac 2011

This item provides information on these topics:

Overview

Outlook for the Mac is included with Microsoft Office 2011 for MacOS. This offers an additional alternative for e-mail clients as well as standard access to Microsoft Exchange servers.

Splash screen displays on first-run

The Outlook splash screen displays upon the initial start up of your Outlook software. Subsequent start ups normally display a Main (Inbox) window.Outlook splash first time start up

Add account (Tools)

Users can click on the “Add Account” button on the splash screen that displays upon the initial start up of their Outlook software.Otherwise, if there is not an existing (default) account:

  1. Click on Tools from the menu.
  2. Select Accounts

The “Add an Account” screen displays.tools menu selection select account

Accounts/Add an Account screen

The “Add an Account” screen displays if a default account does not already exist. Click on the E-mail Account icon.

OR

The Accounts page displays listing the available accounts in the sidebar if one or more is already configured. Click the plus (+) sign on the bottom left of the Accounts screen to add an additional account after creating a default account. Select E-mail from the drop-down menu.

E-mail address

The E-mail address entry prompt displays. Enter your account information as prompted. When you click on or tab to the Password field, the Account information screen displays.email entry

Account information screen

When you click on or tab to the Password field, the account information screen displays.account information screen

Entering your account information

Click to select the following for both the Incoming and Outgoing servers:

  • Override default port
  • Use SSL to connect

Confirm or enter the following information:

  • E-mail address: your mail.msu.edu e-mail address
  • Password: your MSU NetID password
  • User name: your MSU NetID
  • Type: IMAP
  • Incoming server: mail.msu.edu : 993
  • Outgoing server: mail.msu.edu : 465

Click on the Add Account button.

After testing the configuration, the Accounts screen displays.enter account info screen

Authentication setting

Once you add an account, the Accounts screen displays.The final step is to properly set the account’s authentication:

  1. From the Accounts screen, make sure you have selected your MSU Mail account and click on the More Options button.
  2. Select User Name and Password from the Authentication drop-down.
  3. Enter your MSU NetID and password.
  4. Leave “Unqualified domain” blank
  5. Click OK.

Authentication settings

Open a new main window

Close the Accounts screen and if a main window (Inbox) is not displayed:

  • Click on File | New | Open New Main Window

new main window

Adding additional accounts

Note: Click the plus (+) sign on the bottom left of the Accounts screen to add an additional account after creating a default account.accounts screen after addition

POP3 configuration

Generally, the IMAP is the recommended mail protocol for client software. Users who prefer to use the POP3 mail protocol should note that the following settings differ from above:

  • Type: POP
  • Incoming server: mail.msu.edu : 995