VI – Departmental Policies: Academic Performance
Each year, a Graduate Committee conducts an annual review of the progress of each of its graduate students, on the basis of letters from the student’s guidance committee or advisors, a statement from the student, grades earned in the previous two academic semesters, evaluations of the student’s performance as a teaching or researching assistant, and other relevant academic performance measures (i.e., honors, publications, etc.). Policy on Deferred Grades and Incomplete Grades Except in multi-term courses, the department discourages graduate students from incurring deferred grades in their courses. The presence of deferred grades or Incompletes on a student’s transcript can have adverse effects on his or her career in the following ways:
- With respect to continuation in the program, deferred grades or Incompletes which are not removed within a year of their being incurred, can cause a student to forfeit the right to continue enrollment until those courses have been completed.
- Students applying for graduate assistantships (or their renewal) must expect the existence of deferred grades or Incompletes to work against their favorable consideration in competition.
- Students holding graduate assistantships may not incur more than 6 credits of deferred grades or Incompletes without losing the assistantship.
- No student may take his or her comprehensive examination for the Ph.D. degree until all deferred grades and Incompletes in the field to be examined have been removed.